In alignment with the University’s closure for the upcoming Thanksgiving and Holiday Schedule, please see the following information for proposal and award actions. Please Note: These deadlines are in place to help process proposals and awards before the Thanksgiving or Holiday Break. Pursuant to VPRP policy, Proposals and Award documents received after these deadlines are permitted but may not be processed until after the Thanksgiving or Holiday Break.
For Thanksgiving Deadlines: In alignment with the University, ORS will be closed on November 28th-29th(Thursday and Friday), 2024, and reopen on Monday, December 2, 2024.
• Proposals that must be submitted before or on the Thanksgiving holiday must have all documents in final format submitted to ORS on or by November 22, 2024.
• Agreements that must be executed before the Thanksgiving holiday must be submitted to ORS by November 14, 2024.
For Holiday Break Deadlines: In alignment with the University, ORS will be closed from December 23, 2024, through January 1, 2025, reopening on January 2, 2025.
• Proposals—If you plan to submit a proposal during the holiday break or within three days of the reopening (e.g., January 2nd, 3rd, or 4th), please submit all final documents to ORS on or before December 19th. ORS will not be conducting any business during the holiday break.
• Agreements that must be executed before the Holiday Break must be submitted to ORS by December 9, 2024.
The goal of the Office of Research Services (ORS) under the Vice President for Research and Partnerships (VPRP) is to function as a highly trained, customer service-oriented organization whose primary purpose is to support externally funded research and sponsored activities within the university community. ORS has responsibility for pre-award and award administration on the Norman campus and Norman campus-related programs on the Tulsa campus. ORS is the institutional unit authorized by the Board of Regents to submit proposals to and accept awards from external entities for financial support in the form of grants, contracts, and cooperative or other agreements.
For general questions, call the ORS main phone number, (405) 325-4757, or contact us at ris@ou.edu.
These dates are recommended for a successful submission.
| Your Processing TimeLine |
Due to Pre-Award
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|---|---|
| 1. Submit an Information Sheet and Develop Draft Budget: |
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| 2. Obtain Subcontracts and Costshare Materials(if needed): |
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| 3. Provide Draft SOW / Summary, OU Budget Template, Draft Budget Justification: |
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| 4. Provide Final Documents for Submission: |
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Office of Research Services consists of five units:
Research Information Services (RIS) distributes ORS announcements (e.g., funding opportunities, ORS newsletter), oversees sponsor accounts and portal access information, and manages limited submission announcements and internal competitions. For general questions, contact ris@ou.edu.
Proposal Services (PS) assists with budget development, sponsor guideline interpretation, proposal submission, and obtaining some sponsor forms/certifications. For a list of PS contacts, please review the contact list.
Award Administration (AA) is responsible for negotiating and accepting all sponsored awards and agreements funded by federal and state agencies, business and industry, and other public and private sources on behalf of the University of Oklahoma. The sponsored project award document is an official binding agreement that sets forth the parties’ rights and obligations and governs the sponsored project's conduct. AA reviews awards to ensure compliance with Federal and State Laws, university and sponsor policies and procedures in accomplishing the statement of work within the awarded budget. AA provides an infrastructure supporting the principal investigator (PI), the primary individual responsible for scientific integrity and fiscal and administrative management throughout the award period. To identify your AA contact, please review the contact list.
The Office of Research Services (ORS) provides in-person, online, and recorded training events for faculty and staff. The goal of these training opportunities is to provide information, examples, and other resources to assist researchers in developing more competitive proposals and grow the OU research enterprise. To view a list of upcoming and recorded events, visit our Training and Development page.
Data Management generates proposal and award data from its Cayuse grants management software. These reports are prepared monthly by the Data Manager and are posted to the ORS website. The Data Manager also administers the ORS dashboard for sponsored research data, which is built on Microsoft Power BI and allows export of information filtered by criteria selections. The Data Manager also provides custom reports as needed from the proposal and award data. Contact the Data Manager to request custom report needs, research proposal and award data questions, and help with the Cayuse system.
For post-award questions, contact Research Financial Services (ReFS) at refsinfo@ou.edu.
