- Alcohol Policy (PDF)
- Co-Curricular Involvement Policy (pdf)
- Exclusive University Contracts
- Facility Use Policy (PDF)
- Facility Use Summary (PDF)
- Open Social Event Policy (PDF)
- Risk Management Policy for Registered Student Organizations (PDF)
- Risk Management Requirement Matrix (PDF)
- Travel Policy for Registered Student Organizations (PDF)
- 15-Passenger Van Policy (PDF)
Report Your Event
All Minors on Campus events must be reported to Enterprise Risk Management. Please click the button below to report your event. A member of the Enterprise Risk Management team will contact you to ensure compliance with all Minors on Campus protocols.
The University of Oklahoma is committed to respecting your privacy. Should you choose to provide us with any personal information, it will only be used by The University of Oklahoma to conduct official University business.
Minors on Campus (In-Person)
Protocols for the Norman Campus
The University of Oklahoma has numerous campus locations and a variety of events that attract minors, whether sponsored by the University or by third parties. These protocols are meant to serve as guidance for these valuable experiences. Please note, these protocols may not encompass each and every encounter with a minor and should be flexible depending on the circumstances and with the approval of either a supervisor in charge of the area or facility or by the Risk Management Department in coordination with the Office of Legal Counsel.
Below are the “Protocols for the Norman Campus.”
Minors on Campus (Virtual)
Protocols for HSC (Virtual remains an option for all campus programs)
Due to the unique nature of its programs, healthcare mission and patient populations, the University of Oklahoma Health Sciences Center has canceled all in person summer programs, activities, and events aimed at minors. HSC campus safety measures for COVID-19 state children of students and employees are not allowed on campus.
In response to the COVID-19 restrictions, the Minors on Campus Committee has created the University Virtual Programs Aimed at Minors Protocols and Release forms that can be utilized for University sponsored programs for minors if employees wish to host activities in a virtual format.
Training for OU Employees
Minors on Campus training for OU employees is online through the OnPoint system. Training needs to be added to the employee’s ePAF in order to be completed. To add to the ePAF, contact your HR/Payroll coordinator for your department.
Training for OU Students and Non-University Entities
In addition, related checklists and forms for events involving minors are collected as separate documents for ease of use and submission. Please read “Protocols for the Norman Campus” for more information about the checklists and forms. Submission information is below.
Attachment A – Third Party Events Sponsor Acknowledgement. For use with Third parties. To be completed by person in charge of sponsoring the Event.
Attachment B – Event Protocols and Acknowledgment. For use with University and Third parties. To be completed by person in charge of sponsoring the Event.
Attachment C – Minors Release form (University Sponsored Events) Parent/guardian signs to approve minor’s participation in Event.
Attachment D – Minors Release form (Third Party Sponsored Events) Parent/guardian signs to approve minor’s participation in Event.
Attachment E – Group Visitation form for Field Trips/Tours
Attachment F – Laboratory Voluntary Release form for Minors in Labs
Attachment G – Voluntary Mentor Research Experience in Labs
If your event does not relate to Athletics, please submit forms via email, fax OR mail to:
Athletics Contact Information
Michael Beirne, email@example.com (405) 325-8222
Norman policy link for Form C: http://www.ou.edu/studentlife/studenthandbook
Health Sciences Center Contact
Risk Management: Jennie Robison, firstname.lastname@example.org, (405) 271-3287
OUHSC PD 405-271-4300
Title IX Office: Faustina Layne (405) 271-2110
HSC policy link for Form C: http://students.ouhsc.edu/FormsandPolicies.aspx
For Norman campus programs, use Norman Risk Management contacts.
For HSC and Tulsa Administrative programs, use HSC Risk Management contacts.
Risk Management Coordinator: Bob Farringer, (918) 660-3878
OU-Tulsa PD: (918) 660-3900
Title IX Office: Josh Davis (918) 660-3107
Tulsa policy link for Form C: http://ou.edu/tulsastudentaffairs/student_handbook
OU Report IT!
At OU, fostering an environment of integrity, respect, and the highest ethical standards is a top priority. Each member of the OU community shares the responsibility of ensuring these values are firmly upheld and concerns are promptly addressed. The reporting hotline – OU Report It! – provides a simple and anonymous way for employees, students, and community members to report concerns related, but not limited, to: Human Resources, Academics, Safety, Student Affairs, Accounting and Financial, Regulatory/Policy Compliance, Institutional Equity, Athletics and Research. The hotline is hosted by Navex Global, an independent third party, to provide an avenue to confidentially report suspected wrongdoing or unethical behavior without the fear of retaliation. Violations or concerns may be submitted 24 hours a day through the following methods:
- Phone: (844) 428-6531
- Online: The OU Report It! website has been redesigned to make it easier to submit concerns. To make a report, select the appropriate campus below:
- Mobile: The OU Report It! hotline’s new mobile intake feature makes the reporting process even easier and faster. Access the mobile intake by scanning this QR code: