University of Oklahoma Policies for:
faculty, staff, students, and visitors
Student Life – Student Handbook
If your event does not relate to Athletics, please submit forms via email, fax OR mail to:
Norman Campus Contact
Athletics Contact Information
Health Sciences Center Contact
Report Your Event
All Minors on Campus events must be reported to Enterprise Risk Management. Please click the button below to report your event. A member of the Enterprise Risk Management team will contact you to ensure compliance with all Minors on Campus policies.
The University of Oklahoma is committed to respecting your privacy. Should you choose to provide us with any personal information, it will only be used by The University of Oklahoma to conduct official University business.
Minors on Campus Policy
Policy for the Norman Campus
The University of Oklahoma has numerous campus locations and a variety of events that attract minors, whether sponsored by the University or by third parties. This policy is meant to serve as guidance for these valuable experiences. Please note, this policy may not encompass each and every encounter with a minor and should be flexible depending on the circumstances and with the approval of either a supervisor in charge of the area or facility or by the Risk Management Department in coordination with the Office of Legal Counsel.
Below is the link to “Minors on Campus Policy”
In response to the COVID-19 restrictions, the Minors on Campus Committee has created the University Virtual Programs Minors on Campus Policy and Release forms that can be utilized for University sponsored programs for minors if employees wish to host activities in a virtual format.
Minors on Campus training for OU employees is online through the OnPoint system. Training needs to be added to the employee’s ePAF in order to be completed. To add to the ePAF, contact your HR/Payroll coordinator for your department.
In addition, related checklists and forms for events involving minors are collected as separate documents for ease of use and submission. Please read “Minors on Campus Policy” for the Norman Campus for more information about the checklists and forms. Submission information is below.
Attachment A – Third Party Events Sponsor Acknowledgement. For use with Third parties. To be completed by person in charge of sponsoring the Event.
Attachment B – Event Protocols and Acknowledgment. For use with University and Third parties. To be completed by person in charge of sponsoring the Event.
Attachment C – Minors Release form (University Sponsored Events) Parent/guardian signs to approve minor’s participation in Event.
Attachment D – Minors Release form (Third Party Sponsored Events) Parent/guardian signs to approve minor’s participation in Event.
Attachment F – Laboratory Voluntary Release form for Minors in Labs
OU Report IT!
At OU, fostering an environment of integrity, respect, and the highest ethical standards is a top priority. Each member of the OU community shares the responsibility of ensuring these values are firmly upheld and concerns are promptly addressed. The reporting hotline – OU Report It! – provides a simple and anonymous way for employees, students, and community members to report concerns related, but not limited, to: Human Resources, Academics, Safety, Student Affairs, Accounting and Financial, Regulatory/Policy Compliance, Institutional Equity, Athletics and Research. The hotline is hosted by Navex Global, an independent third party, to provide an avenue to confidentially report suspected wrongdoing or unethical behavior without the fear of retaliation. Violations or concerns may be submitted 24 hours a day through the following methods: