Procedures

Transferring Equipment and Supplies to Property Control

Equipment and supplies, regardless of the condition or estimated value, that is no longer needed by a department should be transferred to Property control for disposal once the proper paperwork (.pdf) has been finalized. Items with a value over $5,000.00 that are transferred to Property Control require a Change of Status Form (.pdf) completed in advance by the department, signed by the director, chair or authorized representative so that items can be removed from their departmental inventory records. If the item(s) being transferred contain hazardous materials (ex. asbestos, batteries, freon, florescent bulbs, oil, mercury, unknown substances, etc.) the department is responsible for contacting the Environmental Health and Safety Office for evaluation of the item(s). The item(s) must be cleared by EHSO before Property Control can receive them.

Note: Property Control will not accept items containing hazardous materials. If items are transferred to Property Control and later found to be containing hazardous materials, the department will be charged for the removal of these items.