Workforce General Questions FAQs
- Can an employee hold a salaried and an hourly position simultaneously? No. The employee would be appointed to the salaried position in PeopleSoft. Any hours worked on another appointment would be submitted to payroll on a supplemental pay form.
- Can I change my name or add a nickname in PeopleSoft? An employee can only have a preferred first name. The last name must remain your legal name as it appears on the Social Security Card. To add a preferred name, an employee can complete a Personal Data Form and turn it in to Payroll and Employee Services or email payroll@ou.edu and provide the Sooner ID or Employee ID and the requested first name.
- How does Workforce calculate Room & Board for student employees participating in the program? The Workforce system is going to automatically pay the first 36hrs worked in a pay period at the room and board rate. Any worked time reported after the first 36hrs will be paid at the rate attached to their appointment.
- The Time Clock says offline, was my punch saved? If a time clock terminal shows “Clock Offline” this does not mean that One Card ID swipes are not being collected and/or saved. The terminal may be offline or the servers may be backed up due to heavy data traffic; any logged punches will be uploaded during the next data transfer. However, if the time clock terminal states: “error – badge not found” or “punch not successful” you will need to repeat the action or report the issue to your time supervisor.
