Skip Navigation

Reserve Your Event Space

Skip Side Navigation

Reserve Your Event Space

wooden tables with large umbrellas; illuminated clocktower in background

Click the appropriate link below for information on how your organization can reserve space for your event. All events must adhere to the appropriate Facility Use Policy in the quick links section of this page.



OU Reserve

ou reserve

OU Reserve is the online space reservation tool for all registered student organizations and OU departments to use when booking space on campus.

Log-in to your account to make your space reservation in a quick, online fashion. 

OU Reserve



Space Priority

University resources and its land and buildings are to be applied first and foremost to its mission of teaching, research and public service, and therefore, such University properties are primarily dedicated to this mission, which encompasses all academic activities, student life, intercollegiate athletics, and the administrative functions that support this mission.

Many spaces are available for University purposes. Space can be reserved and guaranteed with appropriate approval and when scheduled in advance.



Facility Use Fees

OU may charge facility use and additional services fees. It is the responsibility of the Reserving Party to ensure compliance with this requirement. A standard fee schedule may be requested of any venue that charges a fee for facility use or services provided. The Reserving Party is advised to be fully knowledgeable of those policies at the time of reservation. 



Fronting

Registered student organizations or University departments may not serve as “fronts” for other groups in order to obtain free or reduced rates on meeting spaces for any outside organization or off-campus user. An outside organization event is one in which over 50% event attendees are comprised of off-campus people having no affiliation with the University. If fronting is discovered, non-university rental rates will apply.

University departments and student organizations may co-sponsor events with off-campus organizations in accordance with the following guidelines:

  • The event or meeting must be planned and managed by an OU registered student organization or University department. Members of the organization or department must also be the point of contact in communication with the Union Business Office.
  • A majority of those attending events scheduled by a student organization or University department are expected to be University of Oklahoma students, faculty or staff, or have a legitimate connection to the organization or University department.
  • The mission of the outside group relates to the on-campus group.

The managing department of the venue hosting the event will make the determination as to on-campus vs. off-campus sponsorship by considering the nature of the event, past experience with respect to similar events, type and the nature of attendees.