Once you have logged in (with your 4+4 and password – and using Firefox or Chrome) at cmsauthor.ou.edu and choose Sites, the Site Admin is the screen you will be taken to.
Let's take a tour, shall we (or click the links below to jump to a particular section).
Column View is a great way to see the hierarchy of your site. Your homepage will be in the left most column (unless your site is within a larger college/department structure). Once you select your homepage, you will see the child pages that serve as the top-level navigation (unless hidden via Properties), etc, etc.
We recommend this view as it serves as a great snapshot of your site, and allows for easily navigating page-to-page.
Card View is available, but makes it slightly harder to discern order of pages. We do not recommend using this view.
List View is another good option. Navigating levels (parent-to-child and back) is less intutive in this view, but absolutely doable.
NOTE: List View is the view you will use to re-order pages on your site.
Important CMS Concept:
Your site's pages live below your site homepage.
Your homepage is like a folder and the pages below your home page are like the items inside that folder.
So if you are looking at your site's pages, your homepage is in the folder ABOVE those items.
It looks like this in column view:
In list view, you'll have to go "up" a level to see your homepage.
Previously you may have used a redirect item called "Home" to navigate to your site's home page.
Often people would mistakenly try to publish that redirect, thinking they were publishing their homepage.
With the AEM update, the "Home" redirect is no longer necessary for navigation. We will be phasing those out over time.
You may still have the "Home" redirect but remember, your actual homepage is one level above it, waiting to be edited.
Once you find your site, you hover over the icon to the left of the page Title/Name. A check mark should appear – click on the check mark. A menu of editing options should appear at the top.
From the Site Admin, you can do the following:
NOTE: You will NOT use Manage Publication, so do not worry about this option.
Unless all pages have been created for you in advance, before you can start creating content, you must create a page:
Navigate to the location where you want to create the new page.
Open the drop down selector using Create in the toolbar, then select Page from the list:
The order of your pages (in navigation) is set from the Site Admin.
When you create a new page, by default, it will be the last page in your list (more info on the Create a Page page).
To reorder the page:
Navigate until you find the page that you want to edit.
Select your page by hovering over the icon to the left of the page Title/Name. You will see a checkmark appear.
Click the checkmark:
And then select the Edit icon:
The page will be opened and you can edit the page as required.
You can lock/unlock a page from either the site admin or when editing an individual page. Information about whether a page is locked is also shown in both locations. This will lock all other users out from making edits to a specific page.
Navigate until you find the page that you want to copy.
Select your page, then the Copy page icon:
Navigate to the location for the new copy of the page.
Use the Paste page icon:
A copy of the original page and any subpages will be created at this location.
The Move function is used to move a page from one web location to another – it changes the URL. So, if someone gets married and changes their name, or a program changes names, or a misspelling is discovered in a URL, you can use the Move function.
Move is also used if you decide to restructure your site and make a main navigation page a child page of a different section – or vice versa.
When you select Move:
Once you have created and reviewed your content on the author environment, the goal is to make it available on your public website.
This is referred to as publishing a page. When you want to remove a page from the publish environment is referred to as unpublishing. When publishing and unpublishing the page remains available on the author environment for further changes until you delete it.
Certain terms related to publishing can be confused:
NOTE: Only Publish your page ONCE. Publishing a page more than once can cause publishing to slow for all users, and will only delay changes being made on your live site.
You CAN delete a page, BUT, we do not recommend it (UNLESS you do not want this content any more, 100% chance that you will not need it back).
Once you select a page and click Delete, a dialog box will pull up asking if you are sure. Make sure that you are REALLY sure, as deleting a page is VERY hard (sometimes impossible) to get back.
If you say Yes, the page will be deleted immediately, both the page in author and the live site.
If it is a page that someone else in the CMS is linking to, the page will not delete, it will tell you someone is referencing/linking to the page.
This should be proper case. It is the Title that shows up in navigation and returns as the page title in search engine results.
This is the URL of the page. Should always be lower case with a hyphen ( - ) or underscore ( _ ) between the words. This is for web accessibility, ensuring the each word is read separately.
This is the page template. It should be Departmental Content (an interior content page) or Redirect Template (if it is created to redirect users to another page of content).
This information will tell you when the page was last changed, and who made those changes.
Inherits from the homepage setting. Should always be set as English.
This will tell you if the page is published or not. If it is published, then it will tell you when it was last published, and if publish is pending.
