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Digital Accessibility

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Digital Accessibility

At the University of Oklahoma, we are committed to building inclusive spaces that reflect our shared values of opportunity, excellence, and belonging. Accessibility is essential to this mission. 

New Rule on the Accessibility of Web Content and Mobile Apps

In April 2024, the U.S. Department of Justice updated Title II of the Americans with Disabilities Act (ADA) to include web accessibility standards, adhering to WCAG level 2.1 AA. This update states that all digital content, like websites and mobile apps, must be accessible to people with disabilities. Few exceptions apply to this rule and its compliance deadline is set for April 24, 2026. 

Fact Sheet: New Rule on the Accessibility of Web Content and Mobile Apps Provided by State and Local Governments

Overview of the Rule

All websites and mobile apps provided by state and local governments (including public universities) are accessible to people with disabilities. Websites and mobile apps must be designed and created by following the Web Content Accessibility Guidelines (WCAG) Version 2.1 Level AA.

The effective date of compliance is April 24, 2026.

All university faculty, instructors, staff, and students on the Norman, OU Health Campus, and OU-Tulsa campuses who create or maintain digital content. 

Instructional & Academic Content
  • Learning Management System (e.g., Canvas, Blackboard, or D2L) course content and modules, including PDFs and third-party linked content
  • Orientation and advising resources shared digitally
Digital Communication & Outreach
  • Emails sent by faculty or staff (including email signatures)
  • Publicly distributed newsletters, press releases, and digital brochures
  • Social media accounts (e.g., Facebook, Instagram, X, YouTube, LinkedIn)
Websites & Web-Based Resources
  • Institutional websites and all linked webpages (e.g., catalogs, calendars, campus and parking maps, degree sheets, RFPs, and institutional reports)
  • Employee and student portals (e.g., intranets, timecard and payroll applications, CRMs)
  • Institutional documents (e.g., student handbooks, financial aid documents, grant applications)
  • Mobile apps
  • Online event calendars and registration pages
  • Job postings and Human Resource documents
  • Admissions or marketing videos on YouTube or embedded on webpages
  • Third-party integrations (e.g., university mobile apps, publisher materials)
Contracts with Vendors

Yes, there are exceptions to the rule. Review the ADA's summary of the exceptions which include:

  • Archived web content 
  • Preexisting conventional electronic documents
  • Content posted by a third party where the third party is not posting due to contractual, licensing, or other arrangements with a public entity
  • Individualized documents that are password-protected
  • Preexisting social media posts

See Oklahoma ABLE Tech's ADA Title II Accessibility Roadmap for additional clarifications of the exceptions.

What is Digital Accessibility?

Digital accessibility means that digital resources (websites, videos, documents, etc.) can be used by people with disabilities. These disabilities may range from auditory or visual to cognitive or physical/motor. 

One of the great aspects of the internet is how it can improve access for people with disabilities. For example, blind or low-vision people can use screen readers to receive content audibly or through refreshable braille displays, and people with motor disabilities (who may not be able to navigate with a mouse) can use assistive devices like mouth wands or alternative keyboards.

Those with disabilities are not the only ones who benefit from accessible design. As a matter of fact, accessible design improves access and content for everyone. 

A few examples of people who particularly benefit from various accessibility guidelines include:

  • A person using a phone or other mobile device with a small screen. (For those familiar with the term, responsive design typically goes hand-in-hand with accessibility.)
  • A person with low or slow internet.
  • A person with a temporary disability, like a broken arm or missing glasses.
  • A person with situation limitations, such as a noisy background or need for quiet.

Why is digital accessibility Important?

When we prioritize accessibility, we open our digital doors to a wider audience and support a more connected and equitable learning environment. It is not only a best practice, it is a vital step in making sure our community thrives together.

As a public university, OU is committed to inclusion for all. Digital accessibility:

  • Supports our campus community by removing digital barriers
  • Ensures compliance with federal accessibility laws (like the ADA and Section 508)
  •  Reflects OU’s values of access, opportunity, and respect for all individuals
  •  Improves usability for everyone, including people on mobile devices or with temporary impairments, like a broken arm or poor internet
  • Access to information and communications technologies, including the Web, is defined as a basic human right in the United Nations Convention on the Rights of Persons with Disabilities
  • Digital accessibility is required by law.

What can I do now?

  1. Review and take inventory of digital materials your team produces and shares.
  2. Review the topics listed on the Learning Resources page for additional details on accessibility rules and best practices.
  3. Watch the video recordings presented by the Oklahoma Council of Online Learning Excellence.
  4. Begin remediating and creating accessible digital content. Accessibility checkers are available for many programs (see Learning Resources).
  5. Register for accessibility training through OU. Details coming soon.
  6. Review First Steps Toward Complying with the Americans with Disabilities Act Title II Web and Mobile Application Accessibility Rule.

Watch Now: The ADA Title II Update Ensuring Equal Access to Education

Log in using your OU Net ID and password to watch the ADA Title II Update presented by Marci Gracey, JD, OU Associate Vice President of Institutional Equity and Interim Title IX Coordinator/Institutional Equity Office, and Laurie Necasek, MSW, Digital Accessibility Consultant.

The ADA Title II Update Education Grand Rounds 2025 University of Oklahoma Health