Qualtrics Survey Software
Qualtrics is an online survey and analytics tool that can be used by OU faculty, staff and students to gather data and insights as well as conduct institutional research and generate reports.
As the need for the creation of online surveys and polls has increased, allowing access to a professional, powerful and easy to use tool has become paramount. Qualtrics allows for users to send branded surveys and polls in order to gain insights and data as well as easily and quickly generate reports.
HIPAA and FERPA Policy for Qualtrics
The University of Oklahoma has executed a HIPAA Business Associate Agreement (BAA) with Qualtrics allowing the Health Science Center health care components (HCC) to utilize the Qualtrics online survey and analytics tool with ePHI.
With this update, please know that the use of University PHI for research, analytics, and reporting is still governed by the University’s HIPAA polices (https://hipaa.ouhsc.edu) If you have any questions, please reach out to the University’s HIPAA Compliance Team at oucompliance@ouhsc.edu
You may now utilize Qualtrics to collect FERPA-protected information. Keep in mind that it is your responsibility to request and use the information responsibly and in accordance with the University’s FERPA policies, available at https://www.ou.edu/registrar/academic-records/ferpa/release-of-information. If you have questions about the University’s FERPA policies or issues handling FERPA-protected information, reach out to the Office of the Registrar.
