Employment Offer Letter Instructions
Student guidelines
- Graduate Assistants (GA, TA, RA)
Your assistantship offer letter can serve as your employment offer letter. Check that the letter includes all items listed under "Employer Guidelines."
- Other on-campus employment
Please have your department follow the template below.
- Off campus employment
You must receive off campus employment authorization first. Provide a letter from your employer offering you a position within the company.
Employer guidelines
According to Social Security Administration guidelines, the letter must be typed or written on official employer letterhead and must include all of the following:
- Student name
- Description of the employment
- Employment start date
- Number of hours per week the student is expected to work
- Employer identity number (EIN)
- Employer's telephone number
- Student's immediate supervisor
- Employer's original signature with title and date
Employment Offer Letter Format Example
(must be on department letterhead)
Date
To Whom It May Concern:
This is evidence of on-campus employment for (Last Name), (First Name). The nature of the student’s job is (describe student job). The student’s start date is (date). The student will be working (number of hours per week) for (length of appointment [i.e. semeter, academic year, calendar year]).
For Graduate Assistantships:
The student will receive a monthly stipend of ($____) and (will / will not) receive a (non-resident only / full) tuition wavier (and health insurance coverage).
Employer contact information: (Name of on-campus employer)
(Employer Identification Number (EIN))
(Employer Telephone Number)
(Student’s Immediate Supervisor)
(Employer’s original signature)
(Title)
(Date)
