Departmental Deposits
Departmental Deposit Procedures
Effective July 6, 2020, all departmental deposits must include a Cash Receipts Deposit Voucher. Deposits should be completed and placed in a sealed deposit transmittal envelope (OU Form 557-169 or 500-169-9-B) and transported to the drop-box located just inside the south entry on the first floor of Buchanan Hall.
For change-order requests, you must complete and submit the electronic form found here.The site includes instructions on how, when and where to pick-up your order. For questions, please contact Departmental Deposits at (405) 325-2282 or email bursardeposit@ou.edu
Ordering Transmittal Envelopes
Please use the steps below when ordering Departmental Deposit Slips and Transmittal (pink) Envelopes.
- Go to printing.ou.edu.
- Click the Online Ordering tab on the left of the page.
- Click Storefront.
- Complete Registration information. (Required for the first order only.)
- Go to Forms and Inventory.
Preparation of Transmittal and Departmental Deposit Slips
Deposits may be placed in the Buchanan Hall Payment Dropbox (first floor lobby). These deposits will be approved same day if left before 3:00 p.m.
Deposits must be placed in a sealed deposit transmittal envelope. The envelopes are available from the Printing Services and are available in two sizes 9" x 12" and 9" x 4". Envelopes are ordered online at printing.ou.edu.
The Deposit Transmittal Envelope must contain the following information:
- Department - Name of department preparing the deposit.
- Date the envelope is prepared.
- Total dollar value of currency and coin contained within the envelope.
- Total dollar value of checks within the envelope.
- Total of #4 and #5.
- Optional line to be used if the department has need.
- Optional line to be used if the department has need.
- Signature and phone number of the person preparing the deposit, certifying the deposit was prepared and made in accordance with State policy and University procedure as outlined in this section.
- If the deposit does not comply with the policy and procedure described herein, a letter outlining the reason(s) for non-compliance must be enclosed. For example, unsigned checks or written amount and numerical amount do not match. If envelope and/or deposit slip are not correct or complete they will be returned to the department.
