The University of Oklahoma is committed to ensuring equal access to individuals with disabilities. If you received an accommodation request from a student, please review these accommodations and contact the Accessibility and Disability Resource Center (ADRC) with any questions.
Instructions for Exam Accommodations in Canvas
Any student who receives exam accommodations of 1.5X or 2X the standard exam length and/or stop-out time.
- If a student has an exam accommodation, instructors can extend time in Canvas for an individual student. Once a quiz is published, a student can be given extra time. First, open the quiz. From the menu on the right-hand side, select Moderate This Quiz. Select the student, and click the Edit icon. Select Change User Extensions. You will see an option for Extra Time on Every Attempt
- If the student receives 1.5X the standard exam length, add 50% to the standard exam time to the box. For example, if the class has 120 minutes, add 60 here. If the student receives 2X the standard exam length, please add 100% to the standard exam time to the box. For example, if the class is 120 minutes, add 120 here.
- You will receive a specific email if a student receives 2X the standard exam length.
- Click “Save”
- If a student receives “Stop-out Time” as an accommodation, please extend their time clock by 1.5X the standard exam length. If a student receives both “Extended Time” and “Stop-out Time” as accommodations, please extend their time clock by 2X the standard exam length.
- Read More: Once I publish a timed quiz, how do I give students extra time?
Critical Exam Considerations
If you received an accommodation request for a student that includes any of the following: voice synthetization, voice recognition, Wynn Wizard, scribe, reader, or accessible course materials, your exam must be uploaded in an accessible format so that the student is able to take the exam. The Digital Accessibility Support resources below will provide you with instructions on how to upload an accessible PDF and Word documents. The ADRC is able to assist as much as possible, however, due to the expected high number of requests, they may not be able to assist you immediately.
Please note: There will be a few students who require direct assistance of an ADRC team member during an exam and therefore will not be able to take it online. Please reach out to the ADRC for assistance.
Exam Proctoring with Respondus/Respondus Monitor
Using Respondus and/or Respondus Monitor to can help assist with ensuring the integrity of online exams. Unfortunately, when it comes to accessibility, one of the benefits of Respondus/Respondus Monitor becomes a disavantage for students with disabilities: students cannot use a screen reader during the exam with Respondus/Respondus Monitor enabled. Voice synthetization (screen reading) software is an accommodation used with several types of disabilities, both visible and invisible.
In addition, to extending the time (by 1.5/2.0), here are some exam options for students that have requested accomodations:
- Remove Respondus/Monitor from this student’s exam and allow the student to access their screen reader to take the same exam as other students in the course.
- Remove Respondus/Monitor from this student’s exam and allow the student to access their screen reader to take an exam in which the question order is changed, or, depending on nature of the exam, numerical values are changed. Creating an entirely new exam or other assignment is discouraged because of the difficulty in maintaining the exact level of difficulty as the exam given to the rest of the class.
- If you are not able to remove Respondus/Monitor from a single exam, allow the student to take the exam earlier or later and do not utilize Respondus/Monitor.
- Do not count this exam in the grading of the student. The exam grade for the class would be based on the exams already completed.
Students are expected to read and sign an integrity statement prior to taking any exam with ADRC.
Please reach out ADRC and the student once you have determined a method to allow them access to their accommodation. We very much appreciate your assistance and willingness to work with students during this unprecedented time.
Digital Accessibility Support
To ensure that individuals with vision, print, and hearing disabilities are able to access course materials, the content must be uploaded in an accessible format.
Digital Accessibility Includes
- Captions for any video. If your videos are hosted in MyMedia, you can edit captions there.
- The ability for the document to be read to a student – text-to-speech
- The ability to navigate a document using only the keyboard
- Contrast ratios – background to foreground must have a contrast ratio of 4.5:1
- Read more: Accessibility with Canvas
- OU ADRC Accessibility Resources Contains information about how to create an accessible PDF, Word document, and other topics
- Zoom: Getting started with closed captioning
- Microsoft PowerPoint Automatic Captioning and Subtitles
- Accessible Technology (University of Washington)
Deaf or Hard-of-Hearing
- Captions – any video must be captioned in classrooms in which a Deaf/Hard-of-hearing student is enrolled. You would have received an email if a student had requested captions.
- If you have a student who is Deaf/Hard-of-hearing, students may be provided an interpreter for live sessions to create a “real-time” caption as you speak.
Print or Vision
- The resources above provide instructions for how to upload Word and PDF documents in a manner that allows a student with a print/vision disability to hear what is written as they will not be able to process visual information.
- The ADRC is happy to assist with instructions on uploading print materials in an accessible fashion.