There are 3 main activity centers on campus: the Henderson-Tolson Cultural Center, the Jim Thorpe Multicultural Center, and the Oklahoma Memorial Union. These buildings are dedicated to providing space for student and university events and activities and managed by the Campus Scheduling office.
Click on the buildings below to view reservable spaces, rates and specific building policies.
Activity Center Policies
The below are policy excerpts that apply to all reservations at the 3 activity centers. Individual building policies may be found on the respective building page.
Cancellation & No-Show Policy
Reserved spaces at the activity centers must be canceled by contacting the Campus Scheduling Office. A 72-hour notice of cancellation is necessary to avoid service charges. For groups holding multiple rooms on a particular date, cancellations for all or part of the reserved space must be received at least 30 days prior to the event date. Cancellations received within 30 days of the event date will be issued a no-show for the canceled spaces.
When a group or individual does not utilize a room or table reservation and does not communicate to the Campus Scheduling Office in the timely manner described above, the group or individual has committed a “no-show”. Reserved space is considered abandoned after 30 minutes have passed from the scheduled start of the reservation and will result in a no-show. Upon a no-show, the offending organization is subject to the following:
- A warning is issued for the first no-show of the semester and documented on the reserving group’s account.
- A final warning is issued for the second no-show of the semester and documented on the reserving group’s account.
- A third no-show violation will result in the suspension of the organization from reserving space in the Henderson-Tolson Cultural Center, Jim Thorpe Multicultural Center, or Oklahoma Memorial Union for the remainder of the present semester.
Registered student organizations or University departments may not serve as “fronts” for other groups in order to obtain free or reduced rates on meeting spaces for any outside organization or off-campus user. An outside organization event is one in which over 50% event attendees is comprised of off-campus people having no affiliation with the University. If fronting is discovered, non-university rental rates will apply.
University departments and student organizations may co-sponsor events with off-campus organizations in accordance with the following guidelines:
- The event or meeting must be planned and managed by an OU registered student organization or University department. Members of the organization or department must also be the point of contact in communication with the Campus Scheduling Office.
- A majority of those attending events scheduled by a student organization or University department are expected to be University of Oklahoma students, faculty or staff, or have a legitimate connection to the organization or University department.
- The mission of the outside group relates to the on-campus group.
The Campus Scheduling Office will make the determination as to on-campus vs. off-campus sponsorship by considering the nature of the event, past experience with respect to similar events, type and the nature of attendees.