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Release of Information

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Release of Information

Most information concerning a student's academic record is considered confidential and is not released to anyone without the student's written authorization. The Federal Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records, one of which is the right to provide written consent before the University discloses personally identifiable information other than "directory information" from the student's education record. See Release of Student Information below for a full statement of the OU FERPA policy.

Students can grant access to their OU records in these ways:

Below are the OU forms that must be completed in order to give access to a third party. The first four forms listed are the most common forms needed while the remaining forms are college/department specific. Authorizations for release of information on an on-going basis will remain valid for one year following the student’s last enrollment at the University of Oklahoma or until canceled in writing by the student at any time.

       a. Student Permission to Release Education Record Information Form

       b. Concurrent High School Student Permission to Release Education Record Information Form

  • Students can authorize access to their Bursar account through one.ou.edu
  • Students in University College can provide consent to the disclosure of their academic standing through that College’s FERPA Release Form.

  • Students in Price College of Business can authorize the release of confidential information through that College’s Student Release of Student Records Form.

  • Students living in University Housing can provide consent for Housing to disclose protected student information by completing the release section of the Housing contract.

Parental Access to Student Education Records:

Parents of a dependent student may have access to grades and other confidential academic information under guidelines provided in the Family Educational Rights and Privacy Act of 1974. Access to this information is limited to parents who claim the student as an exemption on their federal income tax return.
Parental Access to Student Education Records Form

Release of Student Information

The Family Educational Rights and Privacy Act of 1974 (FERPA), also known as the Buckley Amendment, affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access.

    A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
    A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to provide written consent before the University discloses personally identifiable information other than "directory information" from the student's education records, except to the extent that FERPA authorizes disclosure without consent.*

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. 

    *Directory information, which may be disclosed without consent, includes: 

• Student’s name
• Local and permanent addresses
• Email address
• Telephone numbers
• College
• Major field of study
• Dates of attendance
• Class year
• Enrollment status
• Anticipated degree date
• Participation in officially recognized University activities
• Degree and awards received (including outstanding or recognized academic achievement)
• Most recent previous educational institution attended

Students who do not want this information released or posted must notify their instructor and the Registrar's office. Student ID #, date and place of birth, student maiden name, and photo/video images are considered non-directory information and cannot be released without consent.

*Withholding Directory Information

A student may elect to withhold directory information by submitting the Directory Hold Form. The hold will: block the student's name, address and email address from the OU website directory; prevent the release of attendance, withdrawal or graduation information, even after the student leaves the university (unless the student submits a Directory Information Hold Release Form); and prevent the university from releasing contact information. For students who withhold directory information, University officials are prohibited from releasing any form of information without a written release from the student. The University requires this release before it will verify employment, enrollment or the status of students who make applications for employment, auto loans, good student discounts, apartment leases, etc.

Without a directory hold, any member of the public, including individuals, organizations and vendors, may obtain student directory information for purposes such as advertising and solicitation.

A student cannot place a hold on a portion of the information. A student can place a directory hold at any time. However, in order for information to be withheld from the printed directory, if a printed directory is produced, the directory hold must be on file by the end of the second week of the fall semester.

The University may disclose education records to school officials who have a legitimate educational interest in the records. School officials are defined as follows:  

    i. A person employed by the University in an administrative, supervisory, academic or research, or support staff position, including law enforcement personnel and health or medical staff. 

    ii. A person serving on the Board of Regents. 

    iii. A person or company under contract to the University to perform a service or function, instead of using University employees or officials (such as an attorney, auditor or collection agent). 

    iv. A person who is assisting another school official in performing his/her tasks including but not limited to, a student serving on an official committee, such as a disciplinary or grievance committee.

    v. A school official also may include a volunteer, vendor, or contractor outside of the University who performs an institutional service of function for which the University would otherwise use its own employees and who is under the direct control of the University with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave., SW
Washington, DC 20202-5901