Before accessing or collecting information from a student’s educational record, consider:
If you need to retain information from a student’s educational record, consider:
If you need to store the information you collected, consider:
Before you share information from a student’s educational record, consider:
Is it directory information? If yes, does the student have a directory hold?
If it is not directory person or the student has a directory hold, do you have the student’s express, written permission to share the information, or is there a release on file with Academic Records?
Did you verify the identity of the person you’re sharing information with, even if you think it’s the student?
If you’re sending an email including education information, are you sending it from your OU email account? Have you double-checked that the persons you’re sending the information to are the persons you intend to email?
Additionally, when electronically transmitting information from a student’s educational record, remember:
Never send FERPA-protected data via non-encrypted email, text, or instant message.
Do not forward or reply to emails including information from a student’s educational record without removing the information prior to transmission.
Do not include the student’s ID number on the subject line of the email.
See OU Information Technology's article for further information on sending encrypted emails.