Records Retention
Our office will assist in records disposition and destruction by appointment. Training for open records and record retention can be provided upon request on the 2nd Tuesday of each month.
Email us at openrecords@ou.edu to enroll
For information about Records Disposition for State Colleges and Universities and Notice of Intent to Destroy Records are provided from the Oklahoma Department of Libraries
Submissions for Open Records requests will be through our new portal website NextRequest. Click the box to make an Open Records Request.
***University Employees that submit an Open Records Request for personnel/employment file need to fill out the Employee Authorization Release Consent Form and upload the document to your NextRequest request.
***University Students that submit an Open Records Request for any records from your student file need to fill out the FEPRA Consent Form and upload the document to your NextRequest request.
NEW: Open Records Training Session!
We are offering once a month virtual training session for other departments within the University regarding Open Records and Records Retention. Topics will include: What is Open Records, what is a record, what is records retention, what information is confidential, etc. We can cater our trainings to specific questions and needs, with an basic overview for all.
If your department is interested in scheduling a training session via Zoom, please contact our Open Records Coordinator, Melissa K. Dowling-Hartwig at melissakdh@ou.edu. Please give us two weeks in advance to schedule your session.
Open Records Office
Please submit Open Record requests through NextRequest or by fax at (405) 325-9034. Walk-in requests are welcome and should be submitted in-person at the Open Records Office located on the 4th floor of Whitehand Hall 339 W. Boyd St. Room 416, Norman, OK 73019 during normal business hours, Monday - Friday from 8am to 5pm.
If you have any questions regarding your request that you submitted through NextRequest or any additional questions please call the Open Records Office at (405) 325-0202.
| Name | Email | Phone Number |
|---|---|---|
Ferris Barger Director | Ferris.Barger@ou.edu | 405-325-3738 |
Melissa Dowling-Hartwig Open Records Coordinator | melissakdh@ou.edu | 405-325-3328 |
Larissa Hussey Administrative Assistant | larissahuss@ou.edu | 405-325-0202 |
Rebecca Rillema Administrative Support Specialist | Rebecca.L.Rillema-1@ou.edu | 405-325-0202 |
