Event Planning Details

HELPFUL rules and links for your perfect event

All special events involving third-party vendors are required to go through the approval process.

Special Events Request Form

Learn more about the rules of reserving a space on campus. Once you're familiar with the rules, you can use the online scheduling platform, OU Reserve.

• Select the Housing Centers - Space Request template to reserve space Cross Village or the Residential Colleges. 
  
  
• To reserve space in the Couch storm shelter or Walker storm shelter, please email Lisa Harmon at lharmon@ou.edu.
  
  
• The Cate Center Sand Volleyball Courts and Cate Rock Garden are not reservable but may be used on a first-come, first-served basis.

OU Reserve Form

If you are interested in hosting an informational table within or outside Couch Restaurants or hosting an event within Couch Restaurants (including Davenports, the upper-level dining room within Couch Restaurants), please complete the Couch Restaurants Reservation Form.

Couch Restaurants Reservation Form

Pre-approval for flyers and posters must be obtained by completing the RSO Publicity Request Form in ENGAGE, for all advertising postings located inside OU academic buildings, OU Housing and around campus.

Publicity Request Form

If you are seeking an in-kind donation of food items from OU Food Services, please complete the Sponsorship Request Form.

Sponsorship Request Form

For questions or concerns regarding sponsorship requests, please email Nancy De Graff, fancynancyd@ou.edu.