Grants & Contracts Accounting

The Grants and Contracts Accounting Office serves as a critical steward of the university’s externally funded research and sponsored programs. Our mission is to ensure the highest standards of financial accountability, regulatory compliance, and operational excellence in the administration of grants and contracts.

As the sole office responsible for invoicing, financial reporting, cash receipting, and audit coordination for all sponsored funding, GCA provides centralized oversight and expert guidance to support the university’s research enterprise. Through rigorous financial management, timely reporting, and collaborative engagement with faculty, staff, and external sponsors, we safeguard institutional integrity and promote responsible use of public and private research funds.

Travel Policy Changes

• Introduction: Removed Research Financial Services
• Section 4.0 Expense Report Preparation, Submission, and Approval: Removed Research Financial Services
• Section 4.1 Filing Period: Once the travel expense becomes taxable income, it is no longer eligible to be charged to sponsored programs.
• Section 10.1 Airfare: When international airfare is paid with non-federal funds, business class tickets are allowed. Federal funds are limited to coach/economy class only.
• Section 14.0 Cancellation of Prepaid Trip: Sponsor provided funds may carry additional restrictions. Departments must consult with Grants and Contracts Accounting to determine any specific requirements or limitations.
• Section 16.1 Lost or Unavailable Receipts: For sponsor-funded expenses, an itemized receipt detailing all items purchased is required when claiming business or actual meal costs. Expenses submitted without an itemized receipt will not be eligible for reimbursement from sponsor funds.