5. Enrollment, Grades, and Graduation
5.2.1 Enrollment Approval
5.2.2 Sexual Misconduct Awareness Training Required Prior to Enrollment
5.2.3 Assignment of an Advisor
5.2.4 Maximum Enrollment
5.2.5 Enrollment of Undergraduates in Graduate Courses
5.1 Courses Approved for Graduate Credit
- Graduate-level courses carry the “GRAD” attribute in the Course Catalog and class schedule.
- Undergraduate courses that are approved for graduate credit may carry the “GCUD” attribute (graduate credit upper-division), “GCOD” attribute (graduate credit outside the department), or “GCOC” attribute (graduate credit outside the college).
- Undergraduate students will receive undergraduate credit for these courses, unless they receive approval to earn graduate credit (see Applying for Graduate Credit).
To be eligible for enrollment, the student must be admitted to the University of Oklahoma.
- All enrollments must be approved by the academic unit advisor or, in the case of unclassified students, by the dean of the Graduate College.
- A student whose initial enrollment is during the summer session will be subject to the University of Oklahoma catalog and bulletin in effect for the academic year following that summer.
Although the dean of the Graduate College is a general advisor for all graduate students, a student is under the immediate direction of a graduate advisor in the academic unit of the major field.
- A student may not carry more than 16 hours per fall or spring semester nor more than nine hours per summer session without the permission of the dean of the Graduate College.
- OU North America and Europe (formerly Advanced Programs) students may carry up to 16 hours in any term, including summer.
With permission from the academic unit offering the course(s), qualified junior or senior undergraduates may enroll in 5000-level coursework. This coursework will carry undergraduate credit unless the student is approved to receive graduate credit (see Applying for Graduate Credit below). Undergraduates may not enroll in 6000-level courses except by permission of the academic unit and the dean of the Graduate College.
- Each graduate degree has a prescribed set of courses required for that degree, and not all graduate-level courses can be applied to fulfill those requirements. Prior to enrolling in graduate-level coursework, the student should consult with the academic unit from which they intend to receive a graduate degree.
- Graduate courses applied to a bachelor’s degree may not be applied to a graduate degree.
- There are limitations on the amount of credit taken prior to admission to a graduate degree program which may be applied to the degree program (see OU Coursework Taken before Admission to a Master’s Degree Program and OU Coursework Taken before Admission to a Doctoral Degree Program).
184.108.40.206 Applying for Graduate Credit
- To apply for graduate credit, a student must submit an Application for Graduate Credit for Courses Taken during Junior and Senior Years by the end of the second week of the course(s).
- Students must have a minimum overall and University of Oklahoma grade point average of 3.00 in order to be eligible to receive graduate credit.
- To enroll in a course for graduate credit, the student must receive permission from:
- the instructor
- the undergraduate advisor
- the person who serves as liaison between the Graduate College and the academic unit offering the course
- the dean of the Graduate College.
- The approval of the instructor signifies that the junior or senior will be evaluated at the same level as the graduate students in the class.
- The Graduate College will verify that a grade of A, B, C, or S was earned in the course.
- If all of the above stipulations are satisfied, the Office of Academic Records will note on the student’s transcript that graduate credit was earned in the course.
- Graduate courses offered through the University of Oklahoma Health Sciences Center may be appropriate for some degree programs. Students interested in OUHSC graduate courses should discuss their plans with their academic advisor.
- The OUHSC Graduate College Bulletin provides information for Norman campus students enrolling in OUHSC Graduate College courses.
- Tuition waivers awarded from the Norman campus Graduate College may apply to some courses taken at the OU Health Sciences Center. Consult the Graduate College for additional information.
- Graduate students at the University of Oklahoma may enroll in College of Law courses with the advance approval of their academic advisor, academic unit, and the instructor teaching the course.
- Tuition waivers awarded from the Norman campus Graduate College do not apply to courses taken at the OU College of Law.
- A University of Oklahoma graduate student must be in good academic standing and obtain the approval of the dean of the Graduate College prior to enrolling concurrently in coursework at another university.
- Failure to obtain this approval could lead to dismissal from the Graduate College.
5.3 Grades in the Graduate College
The grades awarded in the Graduate College are A, B, C, D, F, S, U, I, W, and X. Students may not repeat a course in which they have earned a grade of A or B unless the course is one in which there is a change of content. A student may repeat courses and have only the second grade earned, even if it is lower than the first grade, count in the calculation of the GPA, up to maximum of four courses, but not to exceed 18 hours, in the courses in which the original grade earned was a C, D or F (see Graduate College Course Repeat Policy). For all matters involving GPAs, the Graduate College calculates the GPA to the second decimal point.
The following explanations apply only to those courses that are approved for graduate credit.
AU (Audit) Auditing is attending class without participating in classwork or receiving credit. Enrollment as an auditor is indicated on the student’s permanent academic record and is subject to the same posting regulations governing credit enrollment.
AW, meaning Administrative Withdrawal, is a neutral grade assigned when the student is involuntarily withdrawn by the institution during the designated semester for disciplinary or financial reasons or for inadequate attendance.
The letter grade of D is failing, insofar as credit toward a graduate degree is concerned, and cannot be used to satisfy prerequisite requirements and/or requirements for graduate degrees or graduate certificates.
I is a neutral mark and means incomplete. It is not an alternative to a grade of F, and no student may be failing a course at the time an I grade is awarded. To receive an I grade, the student should have satisfactorily completed a substantial portion of the required course work for the semester. The instructor will indicate to the student and to the Office of Academic Records what must be done to complete the course and set a time limit appropriate to the circumstances. However, the time limit allowed may not exceed one calendar year. If by the end of the year no change in grade has been submitted, the grade of I will be changed to the pre-determined permanent grade. After a grade of I has been changed, a student may re-enroll in the course if appropriate or required.
All instructional faculty are required to use the university-wide Incomplete Contract Form when assigning a grade of Incomplete. This document protects both faculty and students by documenting circumstances that led to the assignment of an Incomplete grade.
N is a temporary grade used only to indicate that no final grade has been reported at the time of grade processing and is removed from the student’s record when the final grade is received. It is neutral in the computation of the student’s grade point average. Students with an N grade on their transcript may not take a non-thesis exam, general exam, or defend a thesis or dissertation.
P and NP, meaning Pass and No Pass, are used as grades in a course in which a student has enrolled under the pass/no pass grade option. The grades of P and NP are considered neutral in the computation of the student’s grade point average.
P indicates work equivalent to a grade of C work or better. NP indicates no credit for a pass/no pass option enrollment. Graduate students may use the pass/no pass option only with courses that will not apply to a graduate degree.
S and U are neutral grades meaning Satisfactory and Unsatisfactory.
The grade of S signifies work equivalent to a grade of B or better. The grade of U indicates that no credit is received for the work undertaken.
The grade of S is used in the final semester to indicate that a thesis, dissertation, or equivalent work is complete and submitted. The S grade may not be used for lecture/recitation courses except with the approval of the dean of the Graduate College. For special problems, individual research, and directed readings courses, if the course is graded S/U, S is the only passing grade accepted.
S and U grades may be used for seminar courses provided that the seminars are taught on a noncompetitive basis and that all students in the course are graded on this basis.
W, meaning Withdrawal, is a neutral grade assigned when the student is passing at the time of withdrawal.
X is a neutral grade used only for the thesis and dissertation research courses numbered 5980 and 6980 and for thesis and dissertation equivalent courses numbered 5880 and 6880. It indicates that satisfactory progress is being made to the thesis, dissertation, or equivalent work. The grade of X is used until the thesis or dissertation is complete. When the final thesis or dissertation is submitted, the grade for the final semester is S.
5.4 Graduate College Course Repeat Policy
- A student may repeat courses and have only the second grade earned, even if it is lower than the first grade, count in the calculation of the GPA, up to a maximum of four courses, but not to exceed 18 hours, in the courses in which the original grade earned was a C, D, or F.
- Both attempts will be recorded on the transcript automatically with the earned grade for each listed in the semester earned. The Explanation of Grades section of the transcript will note that only the second grade earned is used in the calculation of the GPA.
- If a student repeats an individual course more than once, all grades earned, with the exception of the first, are automatically used in the calculation of the GPA.
- Students repeating courses above the first four courses or 18 credit hours of C, D, or F may do so; however, the initial grades and repeat grades will be used in the calculation of the GPA.
- A student must be currently enrolled as a degree seeking graduate student at OU in order to receive grade forgiveness for a repeated course under this policy.
- Students enrolled under a non-degree classification such as unclassified status, teaching certification status, graduate visitor status, and students who are admitted solely to a graduate certificate program are not eligible for grade forgiveness under this policy.
- Courses with variable credit and/or content, even if letter-graded, are not eligible for grade forgiveness under this policy. This includes, but is not limited to, seminars, special topics, independent studies, directed readings, and thesis or dissertation research.
- Maximum allowable tuition waiver will not be increased to cover repeated courses.
- The repeat policy grade forgiveness does not negate the limit of C, D, and/or F grades permitted for doctoral students. Doctoral students who accumulate nine credit hours of C, D, and/or F grades in any combination will be dismissed from the doctoral program (see Academic Dismissal).
- The repeat policy grade forgiveness does not apply to course substitutions approved for courses in which the student previously earned a grade of C, D, and/or F. The substitute course may take the place of the original course on the program of study but the substitute course grade will not replace the grade earned in the original course. Both courses will be used in the calculation of the GPA.
- Coursework previously assigned a temporary course number might be eligible to be repeated under this policy; however, if there is any deviation in course number and/or course title, the student and academic unit will need to consult with the Graduate College before the course in question is repeated to verify eligibility under this policy.
5.5 Auditing Courses
- A graduate student may enroll as an auditor with the approval of the course instructor.
- Junior and senior undergraduate students may audit 5000-level courses if they have received permission from the instructor and the academic unit.
- Undergraduates may not audit 6000-level courses, except with the permission of the instructor, the academic unit, and the dean of the Graduate College.
5.6 Degree Completion
To qualify for a degree or graduate certificate, a student must have a minimum 3.00 GPA in the coursework applied to the program. In determining whether a student has met minimum requirements for a degree or graduate certificate, grades for courses applied to the program are averaged separately from courses not applied to the program. Courses applied to a program are identified on the Graduate Certificate Program Report, the master’s Program of Study, and the doctoral Advisory Conference Report.
- Degrees are conferred at the end of the fall and spring semesters and summer session.
- Attendance at the commencement ceremony in May is requested of all degree candidates.
- Appropriate academic attire must be worn.
- The Graduate College will not approve any changes in the student’s permanent record once the graduate degree is awarded.