ࡱ> EGD !bjbj 44hhP8L[$$5!/-\888d888r@"9(dH,!!! 88! : OU Tulsa Student Association Executive Meeting Minutes October 28, 2008 12:00pm Room 2C19 Welcome and Call to Order-President. Meeting called to order by Matt at 12:00 PM. Roll Call-Members Present: Matt , Mouhammad, Cortney, Chriss Reminder: OUTSA membership forms Need to be completed and on file by 11/4/08 to be considered a voting representative. If you do not have a record on file, you are not considered a voting member. Get electronic copy from CortneyMichelle. We will ask MichelleCortney for an electronic copy to be emailed to all reps today. We also need all Reps shirt sizes so we can order OUTSA shirts. Chriss will send an email asking for this information this week. Approval of Minutes-None reviewed. Treasurer Statement-None reviewed. (Mikki not present). Discussed talking to Mikki about sending these out electronically to be included with meeting minutes (Chriss). Matt wants these statements to be given out to a designated rep with the name templates at the beginning of all meetings. (Reps with no name templates wont get a statement). Old Business (10/7/08)-None. New Business We agreed to streamline the meeting agendas and not to include so much detail so as to have a standardized meeting agenda. Reps and others who would like to be included in the meeting, should send an email to the secretary to be included in the agenda for the week. We will include them in the meeting agenda if a chair is giving a report. Otherwise, they will not be listed on the agenda. We will send out reminders prior to the meeting. Committee Reports We agreed to streamline the committee reports to be sent in electronically by all committee chairs to improve communications, especially if the chairs are unable to make it to a meeting and to keep a record of occurrence in our official documentation. (Chriss will make a committee report template and email it out for approval this week). Student Organization Committee Mouhammad reported that the ISO basketball tournament went well and all had a good time. He also thanked the SA for the financial support. There was a discussion about reserving the Whiteside gym for another event (someone help me fill in the blanks here)the Faculty/Staff vs. Students basketball game on November 13, at 6 p.m. Cortney was to check with Whiteside and make sure that we can rent the court for the suggested date and time. SA Networking Events/Monthly Socials: We would like a report from Blake Despain for the Fall Festival scheduled for 10/29 from 4-7 PM at our next all member meeting (agenda item). November party ideas (movie night tickets, ping pong and video game tournament were suggested). December Networking Ideas: Holiday Festival. We decided we would like to have a holiday theme for this event and host it on December 2, which would be the same night that the OUTSA meeting for that month would be scheduled. We would like to provide a cultural/international flavor to try to be as inclusive as possible for the diversity of students that attend our campus. All present agreed this would be a good idea. We committed the following for the food/drink decision making for the event and would try to incorporate diversity into our selections: Cortney: Drinks (hot apple cider and hot chocolate? Maybe some eggnog?) Matt: Desserts Mouhammad: Appetizers (Mediterranean?) Entrees and Sides: Chriss and Mikki. TBD (traditional and cultural) Do we have a budget for this? Decorations: We will get with student reps at the next meeting and provide the vision for the event and get input from the reps and the committee chairs. We will do OUTSA recognition, invite the Dean and give out OUTSA shirts at the event. Music: TBD (Blake?) Announcements We made an executive decision to order a variety of T-shirt sizes for OUTSA members if we dont get sizes from reps by Friday, 10/31/08. Student Issue/Discussion Forum None. Adjournment Next EC meeting will be Tuesday November the 25th at 12:00pm in Room 2C19. Next OUTSA REP meeting will be Tuesday, 11/4/08 at 5:30 PM in Room 1D18.     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