ࡱ>  >'bjbj 7>XX<.4L(~  6666~6~9MT.j0w!w!w!66666666666666w!666666666X a: Meeting TitleMinutesSeptember 9, 20085:30 PMRoom 1D18Meeting called byOUTSAType of meetingOUTSA Monthly MeetingFacilitatorOUTSA Executive CounselNote takerMichelle Bravo, Matt DavidsonTimekeeperAttendeesMatt Davidson, Mouhammad AlAkkoumi, Michelle Bravo, Teresa Brown, Saeed Saeed, Mustafa Chmeiseh, Fan Shang, Robert Huck, Amy McDonald, Amalia Floyd, Josh McCann, Blake Despain,, Debra Hudgins, Aaron Duckworth, Linda Lovell, Stephanie Ford, George Gottschalk,Agenda topics15 minutesWElcome, review of proceduresMatt DavidsonDiscussionBeginning of meeting, the discussion of OUTSA reps was addressed. Emphasis on academic units havingProper representation in order to receive benefits from OUTSA, discussed the ability to use a proxy when OUTSA reps were unavailable . Also discussed how the meeting will be conducted this year.ConclusionsUnderstanding of the procedures of OUTSA and the way the meetings will be conducted and the needFor student representation.Action itemsPerson responsibleDeadlineAcademic attendance policy will start the first meeting of October,All OUTSA reps10/7/0815 minutesOLD BusinessMatt DavidsonDiscussionIssues from the end of last semester included having the ability to print from laptop computers and Having a basketball court built on the campusConclusionsAt this point, the school does not have the means to monitor and provide support to have wireless Printing set up to students. We cannot proceed with the basketball court due to planned widening of the street on theSouth side of the campus, there was a mention of a track and disk golf course to set up on the south field Action itemsPerson responsibleDeadline  10 minutesNew business, secretary positionmatt davidsonDiscussionAn OUTSA secretary position is available, we discussed the role of secretary and duties that go withThe secretary position.ConclusionsNominations are open until 9/17/08Action itemsPerson responsibleDeadline15 minutesNew business, OUTSA representation and bylaw reviewMatt davidsonDiscussionDiscussed how each academic unit should have at least one OUTSA rep and further reps based on a 50:1 ratio. Discussed the deadline to have each rep installed was 10/7/08 meeting Also discussed how a proxy can beUsed when needed. Discussed months that have two meetings and when they will be. Discussed bylaw review by OUTSA reps.ConclusionsEach academic unit should have an OUTSA rep installed by 10/7/08 to avoid suspension of privileges.OUTSA second meeting for the month of September will be 9/25/08 at 12:00pmAction itemsPerson responsibleDeadlineBylaw review will be emailed out by 10/7/08 meeting to be reviewed by OUTSA reps and approved on email based voting systemMatt Davidson10/7/0815 minutesNew business, courtyard on south side of lc and outsa purchased grillmatt davidsonDiscussionSeveral students have requested additions be placed to LC such as a courtyard, tables, chairs. The Discussion of OUTSA purchasing a grill for organizational use was also brought upConclusionsA request for picnic tables will be moved from other areas of the campus to the LC was made, we decidedNot to purchase a grill due to the school having a grill available currently if needed. Any changes requesting to be placed to the exterior of OU-Tulsa must be approved by President Bournes wife.Action itemsPerson responsibleDeadlineA draw up of tables on the east side of the LC will be presentedBlake Despain10/7/08 2 minutsNew business, JDRF supportmatt davidsonDiscussionThe request for JDRF support by students was addressed. Matt Davidson requested anyone interestedIn becoming a walker to contact himConclusionsAction itemsPerson responsibleDeadline5 minutesNew business, Healthy Campus, Tulsa RunCortney DennisDiscussionCortney Dennis proposed we vote to have the TV lounge room turned into the healthy campus roomWhere we can provide aerobic activities to the students. We discussed where some of the current furniture would be Relocated. We discussed OUTSA donating up to $2000.00 for the Tulsa Run, this sponsor would include giving $15.00 to each person (factulty/staff/student) who wanted to participate in the eventConclusionsWe tabled this until the 10/7/08 meeting to voteWe voted to approve the request for an amount up to $2000.00 for the Tulsa RunAction itemsPerson responsibleDeadline15 minutesNew business, ORganization Support by OutsaTori Welker, michelle bravo, cynthia pattersonDiscussionTori Welker, representing Phi Delta Chi Fraternity requested OUTSA support a campus wide event they are holding (burger sale) in efforts to raise money for Saint Jude Donation, the request for $400.00 was madeMichelle Bravo, representing non profit organizations Intern Placement open house requested OUTSA to donate up to $300.00 for support with this event. Michelle also addressed the Sooners for Earth organization that will be starting at OU-Tulsa, this organization will focus on recycling and keeping the campus green.Cynthia Patterson announced a new organization Knowledge Management that was recently organized. This organization is open to all students and focuses on management in all fields. We discussed funds available to the students from their fees.ConclusionsTori Welkers request for OUTSA support was approved providing receipts provided for requested funds or approved vendor use for her event. Michelle Bravo request for OUTSA support was approved providing receipts provided for requested funds or approved vendor use for her event. Cynthia Patterson provided information about Knowledge Managements next meetingAction itemsPerson responsibleDeadline10 minutesNew business, OUTSA webpage revisions, committee reportsMouhammad alakkoumi, blake despain, Matt DavidsonDiscussionMouhammad announced new additions to the OUTSA webpageBlake gave information about student input on campus events (basket ball, welcome, finals week information, campus happy hour)Mouhammad gave information about faculty vs. student basket ball, ISO 3on3 basket ball. Matt gave information about new OUTSA flash drives that will be sold, they have OUTSA log on the drivesConclusionsMaryann gave information that we currently do have events for welcome week and finals week. OUTSA concluded we need to get student involvement into these events to make them successfulISO is having their 3on3 basketball tournament on October 4th, this may be an event to get the entire school in on. The flash drives are $14.00 2GB and are available from OUTSA officers and student affairs.Action itemsPerson responsibleDeadline20 minutesStudent ForumMatt DavidsonDiscussionSeveral ideas/issues were brought up concerning the LC building. Issues included having snacks or Bill and Ruth have a booth in the LC. Other concerns included computer use, furniture, printing, dry erase boards, electrical outlets Heather Blagg presented Peace Corps Showcase and Info Session. The event is scheduled for early October and OUTSA request to support this event was asked.ConclusionsMaryann took the above request and will present the information to Dean Ray and we will provide information when it is available to her.Not to purchase a grill due to the school having a grill available currently if needed. Any changes requesting to be placed to the exterior of OU-Tulsa must be approved by President Bournes wife.Action itemsPerson responsibleDeadlineHeather will provide detailed information about this event Heather Blagg9/25/08 ObserversTori Welker, Nichole Iarrusso, Brittany Mills, Jamie Teeter, Samer Shammaa, Basel Salahieh, Chrissy Shackle, Cynthia Patterson,Resource personsMaryann Wright, Cortney Dennis, Joe BartnickSpecial notes  ()01:;<=>OPUWfg|~U w ~   ! 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