ࡱ>  bjbj ;RG8<O'.4<L($U "P#8^0'#<##'# : OUTSA MEETING: February 3, 2009 Minutes5:30 PMRoom 1D18Meeting called byOUTSA President Matt DavidsonType of meetingOUTSA Monthly MeetingFacilitatorOUTSA President Matt DavidsonNote takerChriss Chavez, Matt DavidsonTimekeeperAttendeesQuorum Verification: 23 eligible voting members present. 13 needed for quorum. Verified with SA Voting Member Sign in Sheet (attached to the minutes)Agenda topics5 minutesApproval of minutes/treasurers reportMatt DavidsonDiscussionNo minutes for Dec meeting since no business occurred. No Treasurers Report presented.ConclusionsMinutes of 11/4/08 approved via email.Action itemsPerson responsibleDeadlineProvide written copy of treasury notes to secretary to attach to these minutes.Michelle Bravo3/2/0910 minutesGuest speaker-Komen tulsa volunteer rally information presentedDiscussionNoneConclusionsNoneAction items NonePerson responsibleDeadline  10 minutesreview roberts rules of ordermatt davidsonDiscussionMatt discussed the importance of trying to follow RRO and be respectful during discussions at our SA meetings. Copies of RRO information was available to all via email and paper copies provided at the meeting.ConclusionsNoneAction items NonePerson responsibleDeadline10 minutescommittee reportsSEE NOTESDiscussionISO-Mouhammad presented that there would be an International Culture night on 2/27/09 and all are invited. BUDGET-Mickey will be sending out a survey/RSVP to all reps to help identify how many people would be present at the meeting so we can better budget for food for the meetings. BIG EVENT-Mouhammad/Matt: Calling for volunteers to help organize a campus wide big event and have more students be involved in the planning for the event. We hope to have a sports competition included. ConclusionsAsk Nancy Valovka to help guide the Big Event Committee since she led the effort last year.Action items NonePerson responsibleDeadlineAll who are interested in being on the planning committee for the Big Event should send an email to Matt. ALL INTERESTED2/17/09 40 minutesNEW businEssDiscussionVoting Representation-Matt Davidson Student Professional Development-Matt Davidson Video Signs-Kathy Seibold (Joe presented in her place). Provided info on digital signs on campus. Requested that the SA provide input to what is placed on digital signs currently on campus and consider funding from OUTSA to add some more in areas such as the Learning Center. An individual sign would cost between $1100 and $2100. Mustafa will work with Joes IT department and present the info at next months meeting. OUTSO Request-Sammer ShammaaConclusionsmatt made a Motion to talk about voting representation. Motion withdrawn by matt. New motion made by matt: voting representatives may not have more than one vote at a meeting, even if they are representing more than onE organization. seconded by Jennifer carsey. motion amended by nicole: that a proxy can be designated by the organization in order to preserve their vote. seconded by Foster lasley. vote on the amended motion: 16 in favor. motion carries. matt made a motion that we cap student/professional development spending at $250 per student per year. seconded by cynthia patterson. discussion followed. motion made by matt davidson to table the motion. seconded by foster lasley. vote on the tabled motion: for 17 against 0 abstain 6.Action items NonePerson responsibleDeadline10 minutesDiscussionMotion made by Foster Lasley to table discussion of the location of the soccer field. Seconded by Mouhammed. Vote: For 11. Against 0. Motion carried.ConclusionsMotion made by Sammer Shammaa to sponsor a soccer team in the Soccer City Indoor Soccer program with an amount of $600 dedicated to sponsor the team. Seconded by Joshua McCann. Vote: For 13, Against 0. Motion passed.Action items NONEPerson responsibleDeadline10 minutesAnnouncementsvariousDiscussionOU-TULSA BIG EVENT set for 3/28/09 NEW SA ORGANIZATIONS APPROVED: Sports Organization Triathlon Club STUDENT SURVEY-sent out by Matt. Need students to respond to survey. 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