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OU Department of Web Communications

CMS Training

Training:
New users must complete CMS training on Adobe Experience Manager (AEM) through one of our in-person group training sessions. You can sign up for the training sessions at link.ou.edu/cmstraining

Videos:
Following training, the videos available below may be very useful. They are short and by subject, so please use those as a resource.

Office Hours:
Users may also sign up for weekly office hours to trouble shoot a specific issue in person. Office hours (link.ou.edu/cmsofficehours) are held every Wednesday from 2:30-4pm in the Web Communications offices in Campus Corner for questions, training, and any other hands-on assistance in the CMS. Follow @ouwebcomm on Twitter for up-to-date cancellations or changes to weekly office hours.

CMS Training Videos (37:11)  

Chapter 1 (3:58)

Getting started, Create a page, Open a page

Chapter 2 (3:32)

Page Properties, Editing a page, Changing a page url

Chapter 3 (1:55)

Sidebar, Sidekick

Chapter 4 (6:20)

OU text component, Edit content, Delete content 

Chapter 5 (6:13)

OU image component, OU text/image component, Move content

Chapter 6 (2:41)

OU Table & OU Download Component

Chapter 7 (5:27)

Digital Asset Manager


Chapter 8 (1:35)

Inheritance

Chapter 9 (3:18)

Preview & Activate Pages, Versions

Chapter 10 (3:09)

Redirect Pages, Reorder Pages

Chapter 11 (2:02)

Reference Component

Chapter 12 (2:48)

Column Control

Chapter 13 (4:54)

CSS style classes for designs

Chapter 14 (3:51)

How to build an accordion

Chapter 15 (2:17)

Homepage carousel feature

Chapter 16 (2:35)

Homepage tab feature

Advanced - Add Anchors

Add anchors to text and link to that anchor.

Advanced-
Photo Gallery Component

Photo Gallery Component Ch. 1

Photo Gallery Component Ch. 2

Adding/Removing Authors

If you're in the "Owner" group for your site, you can add additional users to the CMS.

  1. Log in to exchange.ou.edu
  2. Click "Options" on the top right then click "See all options"
  3. Click "Groups" on the left side
  4. On the right side of this page, find "Public Groups I Own" and double-click the group to which you want to add users.
  5. Expand the "Membership" section and click the plus sign to add members. You'll just search for them like you do for an email address. Save and you are good. Just make sure you add them to Membership, NOT Ownership. Owners manage the permissions. Members have access to CQ.
  6. You can also remove members and owners.

Owners and Editors (i.e. Group name, ex. Webcomm Owner) have permission to edit and activate. Contributors  (i.e. Group name, ex. Webcomm Contributor) cannot activate.

NOTE: If you or your users currently use Office 365, new authors will need to be added through the Web Communications team. Contact us at cmshelp@ou.edu for assistance.

If you plan to work on CQ from home or while traveling, Web Communications requires authors to login to the campus VPN first for security. To set up the VPN on your computer, please follow IT's instructions. Note: You will only be able to test the VPN off the campus network.

For Mac: Manual VPN Setup

Open System Preferences and select Network. Click on the "+" in the bottom left corner
Enter the following:

  • Interface: VPN
  • VPN Type: Cisco IPSec
  • Service Name: OU VPN.

Click Create. Enter the following:

  • Server Address: soonerconnect1.ou.edu
  • Account Name: your OUNetID

Click Authentication Settings and enter the following:

  • Password: typical OUNetID password
  • Shared Secret: ou-vpn
  • Group Name: users

Click OK. Check Show VPN Status in menu bar then click Apply and quit out of System Preferences. Click on the VPN icon in the menu bar at the top right corner and select Connect OU VPN. Type in your OU credentials click OK.

For PC:

The VPN software is a free download for students, faculty, and staff and offers 32-bit and 64-bit compatibility with the following operating systems:

  • Windows
  • Mac
  • Linux

Instructions to download and install OU VPN:

Log in to itstore.ou.edu with your 4+4 and password. Click on "Free Software Downloads" under the “Everyone” heading Select your OS, and then select the “ VPN" section Download and install the VPN Client.

Once installed, the Cisco Anyconnect Secure Mobility Client program will typically be found in your Program/Applications list in a folder named Cisco.

Cisco 3.1 Configured Setup
After launching the Cisco AnyConnect Secure Mobility client, hit the Connect button and you will receive a prompt to enter a Username and Password. Your username is your OUNet ID (4x4) and the password is your OU password.

Hit Accept to agree to the license terms. The client will then connect and remain in your taskbar. While connected your machine can now connect to network resources like network drives, printers and the OU software license servers.


Cisco 3.1 Unconfigured Setup

If upon launching the Cisco AnyConnect Secure Mobility Client no settings are configured, the AnyConnect Client can be configured to connect to the OU VPN server.

In the VPN: Ready to connect field, enter either:
soonerconnect1.ou.edu
soonerconnect2.ou.edu

Hit the Connect button and you will receive a prompt to enter a Username and Password. Your username is your OUNet ID (4x4) and the password is your OU password.

Hit Accept to agree to the license terms. The client will then connect and remain in your taskbar. While connected your machine can now connect to network resources like network drives, printers and the OU software license servers.


Cisco VPN Client

If the Cisco VPN Client was installed, click to open the client. Next Double click on the "Cox to OU-Norman Campus" Connection entry. Enter your 4+4 and password and then click OK and then “Continue”.

The client will then connect and remain in your taskbar. While connected your machine can now connect to network resources like network drives, printers and the OU software license servers.

Optimize/Save Images for Web

Images should not be uploaded directly from a camera to a site. They must be resized and saved for the Web. View a helpful post on the WebComm blog about an easy way to save your images for the web.

A good rule of thumb is any image under 1 MB or between 625px by 625px with the exception of specific image size requirements is already web friendly.

Search Engine Optimization (SEO)

When building pages and content in your website, consider what the most important keywords and terms are for your content and what people might use to search and find it. Once you come up with these terms, make sure they are included in your page headings. Your H1 (which should only include one per page) should be your main title followed by a breakdown of H2 and H3 heading depending on content. For example:

H1: Application Process for College of Blank

H2: Undergraduate Application

H3: Undergraduate Requirements

H2: Graduate Application

H3: Graduate Requirements

 

Integrate 5-10 different keywords into the page content whenever possible while still maintaining readable and concise pages. You should aim for integrating at least 2 keywords into the body of each page, but writing well should be the first priority – keywords second.

Incorporate terms you avoid. Ex: prospective students might search for “dorms,” but we might want them to say “residence halls.” Consider adding testimonials with the word “dorm” or dedicate a page to discuss why we don't refer to them as  “dorms.”