Grading Instructions

Why can't I see courses for prior terms I've already graded in the grade entry screen?

You will only be able to see courses for a term that is open for grading; as a result, you'll only see courses that you are currently teaching and can grade now. If it's the current term and you still don't see the course you're looking for, first be certain that the course should be open for grading. Typically, final grading opens 1-2 weeks before the final grading deadline. Next, be certain you're the instructor of record. If it's during the final grading period, you are the instructor of record, and you're still not seeing the course, contact records@ou.edu to troubleshoot.

Why can’t I see my courses in the grade entry screen?

First, ensure that you have navigated to the Grade Entry screen linked under Resources in One.

View of search engine query box found under Resources in one.ou.edu. Located in the center of the page, query results display in a box directly below the query box. The left-hand of the page is colored crimson and displays three searchable topics that include Course, Students, and Resources.

Next, clear your cache and cookies.

If your courses are still not appearing after you cleared your cache and cookies, click “term” to reshuffle courses. You may have to click term a few times before it displays your courses in the way you expect.

Final grades view of Faculty Grade Entry. Courses are displayed in green and red colored boxes that indicate status of "Grading" and "Rolled" as "Completed" or "Not Started." "Term" is highlighted in yellow in the top right-hand corner to show users where to click to view enrollment term. Boxes appear in the bottom right-hand corner displaying current page number out of total page number.

Alternately, try clicking through the pages of courses.

Why can’t I save my grades after entering an “I,” “F,” or “AW?”

I Grade

Have you entered the “incomplete final grade?” This is the grade to be assigned automatically if the student does NOT complete any additional work. You must enter the incomplete final grade and update the extension date (the date by which the student must complete their work), then save.

I Grade (Incomplete Final Grade) view of Grade entry by Course. Course name, CRN, and Term is displayed across top. In the top left-hand corner green and red colored boxes indicate status as "Completed" or "Not Started." Boxes appear in the top right-hand corner displaying current page number out of total page number. Roster of number of records to be completed is displayed in the left-hand center. Directly below the total number of records, the first record is displayed for grading to be entered. "Incomplete" and "Extension Date" are highlighted in yellow to show users where to assign final grade (from drop-down box) and extension date (from calendar date box). In the bottom right-hand corner "Save" and "Reset" buttons allow users to assign as record entry indicates.

If “save” is not appearing, you may have to go back to the Roster tab. Once you have entered the I and the final grade, the save button should appear. If that doesn't work, you can contact Academic Records via email at records@ou.edu to enter the grade, but we will need (1) the course CRN, (2) the student's name and ID, (3) the extension date by which the coursework will be due, and (4) the final grade to be assigned should the student not complete the remaining coursework.

F or AW Grade

Have you entered the student’s last date of attendance? That is required for all instances of “F” and “AW” grades. Depending on the size of the browser window you are using to enter grades, you may need to scroll to the right to see the “last attend date” column.

F or AW Grade view of Grade entry by Course. Course name, CRN, and Term is displayed across top. In the top left-hand corner green and red colored boxes indicate status as "Completed" or "Not Started." Boxes appear in the top right-hand corner displaying current page number out of total page number. A Roster of student records to be completed is displayed in the center under the heading "Enter Grades". "Last Attend Date" is highlighted in yellow on the top right-hand to show users where to enter that date. For F and AW grades the last attend date is required.

If the student never attended, enter the first day of class as the “last attend date.”

I’m importing grades from Canvas, but none of the “F” or “AW” grades are showing. Why not?

F and AW grades are not imported from One. They must be entered directly in Banner via the Faculty Grade Entry screen available by following the “grade entry” link under Resources in One. Remember to add a final date of attendance for all F and AW grades.

It’s the final grade due date and I can’t access the grading entry screen! Is grading closed?

You may not be able to access the grading entry screen if we are actively rolling grades. You have not been locked out, but please be patient as the process can take some time! Try again in one hour.

The grading mode for this student is incorrect. What should I do?

If the grading mode for your course is letter-graded but only S/U grade options appear (or vice-versa), the student may have somehow enrolled incorrectly. Please email records@ou.edu and include (1) the course CRN, (2) the student's name and ID, and (3) the grade to be assigned.

If the course grading is incorrect for your entire class, do not enter grades for your course. Stop and email curriculum@ou.edu for the “change in course grading form” that will need to be filled out, signed, and approved by all parties before you can submit final grades.

I can’t see a student or students from my roster in the grading module. Why aren’t they listed?

Generally if you don’t see a student listed but they were on your course roster, they either have withdrawn from the course or been issued an AW. Don’t worry – if you have missing grades, we will let you know after grades have been rolled for the term! Enter grades for the students listed and we will contact you for any outstanding grades afterwards.

Can someone help me enter grades?

Yes, we are happy to assist. Please send an email from your OU email account to records@ou.edu and be sure to include the course CRN. Do not copy anyone without an educational need to know on the email, and never copy students on any communication that may include another student’s education information.

I made a mistake when entering grades. How can I fix it?

If your grades have not yet been rolled, you can go ahead and correct the error in the grade entry screen. If the grade has been rolled, please email records@ou.edu to proceed with the next steps.

My grades haven’t been rolled! What do I need to do?

You don’t need to do anything! Grades will be rolled by Academic Records periodically starting at the end of the day on the final grade due date and will be rolled multiple times per day. If you can see that your grades have been entered and saved, there is nothing else you need to do.