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Payroll Tax Forms & Direct Deposit

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Payroll Tax Forms & Direct Deposit

Payroll Tax Forms

W2's will be mailed as of January 24, 2019. If you have questions regarding the form or need to recieve a duplicate copy please follow the directions listed below:

  • The W-2 tax form shows the amount of taxes withheld from your paycheck and is used to file your federal and state taxes.  This end-of-year tax form is mailed by January 31. Everything you want to know about your W-2 Tax Form is on the 'Your W-2 Explained' PDF below. Visit with your accountant or tax adviser if you have more questions about your W-2.
For information regarding the boxes on the W2 please view the W2 eplaination below:
 
  • Update Address by December 31: To avoid having your W-2 sent to the wrong address, please update your mailing address in Employee Self-Service by December 31, or contact Payroll and Employee Services.
  • Duplicates for Current Employees: Duplicate W-2 tax forms are available through Employee Self-Service in PeopleSoft.  Current tax year forms will not be available in PeopleSoft until February 15th.  If you elect to receive your tax forms electronically, you may visit https://www.mytaxform.com/ as of January 25th to receive your copy.  Additional information regarding receiving the W-2 and 1095 tax forms online are available under the Tax Forms section on our website.

  • Duplicates for Prior Employees:  Duplicate W-2 forms for calendar year 2018 and forward are available online by visiting https://www.mytaxform.com/.  For information on how to register for the site, contact Norman Payroll and Employee Services at payroll@ou.edu or by calling payroll at 405.325.2961, please provide your Sooner ID, last four digits of your ssn and date of birth for identity verification purposes.      

  • Duplicate W-2 forms for calendar year 2017 and prior can be requested by contacting Norman Payroll and Employee Services at payroll@ou.edu or by calling payroll at 405.325.2961, please provide your Sooner ID or Employee ID to process your form request.     

Tip: You may not be able to open your W-2 tax form PDF in Employee Self-Service if your Internet browser's pop-up blocker is turned on. Turn off the pop-up blocker or temporarily disable it by pressing and holding the "Ctrl" key on your keyboard while clicking the PDF hyperlink.

  • 1095-C Form

    1095-C's will be mailed as of February 5, 2019. If you have questions regarding the form or need to recieve a duplicate copy please follow the directions listed below:

    In compliance with the federal Affordable Care Act, the Form 1095-C indicates if you had medical insurance provided by your employer during the previous year. Benefits eligible employees who received or were offered medical insurance from OU will receive a Form 1095-C, including: COBRA participants, Retirees covered under the "Pre-65" retirement plan, and benefits eligible employees with a 0.50 FTE and higher.

    For information regarding 1095-C line codes and instructions please review the 1095 decoder at mytaxform.com: 1095-C decoder

    If you have additional questions/concerns regarding the 1095-C, please contact Payroll and Employee Services at (405) 325-2961 to speak with the Affordable Care Act Analyst or email Payroll directly at payroll@ou.edu

  • 1095-B Form - Student Health Participants

In place of a 1095-C form, some employees and covered individuals will receive the 1095-B form. This form is sent directly by Blue Cross Blue Shield (BCBS) to individuals covered under the Student Health.  

If you need to request an additional form or have questions regarding possible errors, please contact BCBS at (855) 267-0214 to speak with a representative.

Please note that the 1095-B is not available online.    

  • Duplicates: Duplicate 1095-C forms for the calendar year 2018 and forward are available online by visiting https://www.mytaxform.com/. For information on how to register for the site,

Current Employees: You can register for electronic forms by visiting one.ou.edu and navigating to Resources>Employee Services>My Tax Forms and following the link to the instructions. Additional information regarding the new online system is available on the payroll website at ou.edu/payroll under the section titled Tax Forms.

Previous Employees: contact Norman Payroll and Employee Services at payroll@ou.edu or by calling payroll at 405.325.2961, please provide your Sooner ID, last four digits of your ssn and date of birth for identity verification purposes.

Duplicate 1095-C forms for calendar year 2017 and prior can be requested by contacting Norman Payroll and Employee Services at payroll@ou.edu or by calling payroll at 405.325.2961, please provide your Sooner ID or Employee ID to process your form request.  However, 1095-B "student health" form duplicates are made available by calling the Student Health hotline and requesting a new copy via USPS.

The W-4 tax form indicates your marital status and tells us how many withholding allowances you are claiming. This information will determine the amount of federal withholding taxes the university will withhold from your paycheck.  You can review and update your tax withholding level as needed.  Active employees can update their tax forms using PeopleSoft Self-Service.  The IRS Withholding Calculator can assist employees who need assistance in determining how many allowances to claim on their form.

Do I Need to Fill Out a New W-4? 

Here is a video tax tip from the IRS:

English | Spanish | ASL

The IRS YouTube channels provide short, informative videos on various tax related topics in English, Spanish and ASL.

 

  • The 1042-S tax form reports earnings that are covered under a tax treaty. This end-of-year tax form is mailed by March 31 to employees with applicable earnings. Visit with your accountant or tax adviser if you have more questions about your 1042-S tax form.
  • Update Address by December 31: To avoid having your 1042S sent to the wrong address, please update your mailing address in Employee Self-Service by December 31, or contact Payroll and Employee Services.
  • Duplicates: Duplicate 1042-S forms may be retrieved by contacting Norman Payroll and Employee Services at payroll@ou.edu or by calling payroll at 405.325.2961, please provide your Sooner ID or Employee ID to process your form request.   

New Hire Paperwork

New employees will need to complete the new hire paperwork packet. The listed forms in the New Hire packet will allow you to begin work and should be completed before you start work or on your first day. Please visit thevNew Employees page under Employment Verification for more information:

Employment Verification - New Employees

Direct Deposit

With limited exceptions, Oklahoma law (74 O.S. 292.12) requires that state employees receive their paychecks electronically through direct deposit to a checking or savings account. Employees who are unable to have an account at a financial institution will receive their pay on a Paycard.

For 'DIRECT DEPOSIT' information and forms please contact:


Payroll Distribution  1000 Asp Ave., Buchanan Hall, Room 105.

Phone: 405.325.1789

Employees that do not provide direct deposit information will receive their wages deposited on the Conduent Way2Go Card. The Conduent Way2Go Card has features similar to a debit card and free withdrawals can be made at Comerica Bank or Money Pass ATMs. Other transactions made with the Way2Go Card may have fees.