Phone: (405) 325-2961
Location: 905 Asp Avenue, Room 244
Hours of Operation: Open 8 a.m. to 5 p.m. Monday - Friday in accordance with the university holiday schedule.
Fax: (405) 325-0480
W2's will be mailed as of January 24, 2019. If you have questions regarding the form or need to recieve a duplicate copy please follow the directions listed below:
Tip: You may not be able to open your W-2 tax form PDF in Employee Self-Service if your Internet browser's pop-up blocker is turned on. Turn off the pop-up blocker or temporarily disable it by pressing and holding the "Ctrl" key on your keyboard while clicking the PDF hyperlink.
1095-C's will be mailed as of February 5, 2019. If you have questions regarding the form or need to recieve a duplicate copy please follow the directions listed below:
In compliance with the federal Affordable Care Act, the Form 1095-C indicates if you had medical insurance provided by your employer during the previous year. Benefits eligible employees who received or were offered medical insurance from OU will receive a Form 1095-C, including: COBRA participants, Retirees covered under the "Pre-65" retirement plan, and benefits eligible employees with a 0.50 FTE and higher.
For information regarding 1095-C line codes and instructions please review the 1095 decoder at mytaxform.com: 1095-C decoder
If you have additional questions/concerns regarding the 1095-C, please contact Payroll and Employee Services at (405) 325-2961 to speak with the Affordable Care Act Analyst or email Payroll directly at email@example.com
In place of a 1095-C form, some employees and covered individuals will receive the 1095-B form. This form is sent directly by Blue Cross Blue Shield (BCBS) to individuals covered under the Student Health.
If you need to request an additional form or have questions regarding possible errors, please contact BCBS at (855) 267-0214 to speak with a representative.
Please note that the 1095-B is not available online.
Current Employees: You can register for electronic forms by visiting one.ou.edu and navigating to Resources>Employee Services>My Tax Forms and following the link to the instructions. Additional information regarding the new online system is available on the payroll website at ou.edu/payroll under the section titled Tax Forms.
Previous Employees: contact Norman Payroll and Employee Services at firstname.lastname@example.org or by calling payroll at 405.325.2961, please provide your Sooner ID, last four digits of your ssn and date of birth for identity verification purposes.
Duplicate 1095-C forms for calendar year 2017 and prior can be requested by contacting Norman Payroll and Employee Services at email@example.com or by calling payroll at 405.325.2961, please provide your Sooner ID or Employee ID to process your form request. However, 1095-B "student health" form duplicates are made available by calling the Student Health hotline and requesting a new copy via USPS.
The W-4 tax form indicates your marital status and tells us how many withholding allowances you are claiming. This information will determine the amount of federal withholding taxes the university will withhold from your paycheck. You can review and update your tax withholding level as needed. Active employees can update their tax forms using PeopleSoft Self-Service. The IRS Withholding Calculator can assist employees who need assistance in determining how many allowances to claim on their form.
Do I Need to Fill Out a New W-4?
Here is a video tax tip from the IRS:
The IRS YouTube channels provide short, informative videos on various tax related topics in English, Spanish and ASL.
New employees will need to complete the new hire paperwork packet. The listed forms in the New Hire packet will allow you to begin work and should be completed before you start work or on your first day. Please visit thevNew Employees page under Employment Verification for more information:
With limited exceptions, Oklahoma law (74 O.S. 292.12) requires that state employees receive their paychecks electronically through direct deposit to a checking or savings account. Employees who are unable to have an account at a financial institution will receive their pay on a Paycard.
To change your direct deposit account information please use the following steps.
Employees that do not provide direct deposit information will receive their wages deposited on the Conduent Way2Go Card. The Conduent Way2Go Card has features similar to a debit card and free withdrawals can be made at Comerica Bank or Money Pass ATMs. Other transactions made with the Way2Go Card may have fees.