Skip Navigation
Office of the Senior Vice President & Provost WebsiteOU homepageProvost homepage

Memos & Forms on Academic Procedures

Interactive PDF forms (those which you fill out) must be saved to your computer and then opened with Adobe Reader or Writer if you do not have your web browser configured to already open PDFs with Adobe. 

The free version of Adobe Reader can be downloaded using this link.

Faculty Recruiting Procedures
RevisedForm NameLink
 Faculty Recruiting WebsiteWebsite
16-17Provost Faculty Hiring MemoPDF
16-17Regular Faculty Recruiting Application (RFRA)PDF
16-17College Recommendation Request for Faculty Offer Letter (Regular and Research Faculty and Instructors/Lecturers)PDF
16-17Request for Permission to Recruit a Research ProfessorPDF
16-17Best Practices for Faculty Search CommitteesWebsite
Faculty Compliance Issues
RevisedForm NameLink
 Conflict of Interest WebsiteWebsite
16-17Reporting Conflicts of Interest Reporting MemoDOC
15-16Nepotism MemoPDF
15-16Nepotism Waiver FormPDF
Faculty Initiatives
RevisedForm NameLink
16-17Faculty Dependent Care Travel Grant Program                                
PDF
15-16Sabbatical Application MemoPDF
15-16Sabbatical Application FormPDF
12-13Sabbatical Leave ReportDownload-DOC
12-13Sabbatical Report ExamplePDF
Faculty Evaluation
RevisedForm NameLink
16-17Call for Tenure and Promotion: Committee Dossier Checklist and Forms
PDF
 Reference materials for the online Tenure and Promotion system
Website
 Need an individual form?  Each form can be downloaded using this link.Website
15-16Annual Faculty Evaluation MemoPDF
15-16Evaluation FormPDF
15-16Progress Towards TenurePDF
14-15Suggested Template for Progress Towards TenurePDF
16-17Post Tenure Review MemoPDF
16-17Sample Letter: Notification of Pending Post Tenure ReviewPDF
16-17Post Tenure Review ChecksheetPDF
16-17Post Tenure Summary of in load teachingDownload-DOC
15-16Reappointment of Ranked Renewable Term FacultyPDF
15-16Reappointment of Renewable Term Faculty with Instructor or Lecturer titlesPDF
 Course EvaluationWebsite
Awards, Honors, Prizes and Opportunities
RevisedForm NameLink
14-15Presidential Teaching Fellows in HonorsPDF
15-16Jennifer L. Wise Good Stewardship Award LetterPDF
15-16Jennifer L. Wise Good Stewardship Award Nomination FormPDF
15-16Faculty Awards & Honors website
Website
15-16Ph.D. Dissertation Prizes and GTA AwardsPDF
15-16President's Retired Faculty FundsPDF
15-16President's Retired Faculty Funds Application FormPDF
16-17Faculty/Staff Tuition Waiver Memo & Application FormPDF
15-16Provost's Outstanding Academic Advising Award MemoPDF
15-16Provost's Outstanding Academic Advising Award Guidelines and Nomination FormPDF
16-17Faculty Fellowship Program, Big 12PDF
13-14Prestigious Scholarships and Fellowships - Policy & ProceduresPDF
13-14 Form: When Applying for a Prestigious Scholarship or FellowshipPDF
13-14
 Form: When Requesting a Leave of Absence without PayPDF
 President's Dream CoursesWebsite
Instructional and Curricular Issues
RevisedForm NameLink
15-16Textbook / Instructional Materials Adoption FormWebsite
2011Policy on Students Called to Active Military DutyPDF
16-17Honoring Our Commitment to Our StudentsPDF
16-17Quality Academic AdvisingPDF
16-17English Language Proficiency of InstructorsPDF
16-17Religious HolidaysPDF
16-17Fall Student Holiday (Texas)PDF
Academic Program / Course Approval and Deadlines
RevisedForm NameLink
 PROGRAMS     
16-17Program Modification FAQPDF
16-17Request for Program Modification: InstructionsPDF
16-17Substantive vs. Non-Substantive as defined by the State Regents’ Staff (OSRHE)PDF
16-17State Regents’ Timeline for New Program ApprovalPDF
16-17Embedded Certificate - New Program Request FormDOC
16-17Guidelines for New Program Request formDOC
16-17New Program Request Form for Traditional and Online ProgramsDOC
16-17
Cover page for Dual or Joint New Program Request Form for Traditional and Online ProgramsDOC
16-17Existing Program Delivered ElectronicallyDOC
16-17Program DeletionDOC
16-17Program SuspensionDOC
16-17Program Name Change
DOC
16-17Program Option AdditionDOC
16-17Program Option DeletionDOC
16-17Option Name ChangeDOC
16-17Program Requirement Changes
DOC
16-17Other Degree Program ModificationDOC
16-17Administrative/Internal ChangesInstructions
   (1) Addition of Area of Concentration/Track (Level V)DOC
   (2) Deletion of Area of Concentration/Track (Level V)DOC
   (3) Addition of a MinorDOC
   (4) Deletion of a MinorDOC
   (5) Requirement Changes to an accelerated program,
        area of concentration, or minor
DOC
   (6) Addition of an Accelerated Dual Degree ProgramDOC
   (7) Deletion of an Accelerated Dual Degree ProgramDOC
   (8) OtherDOC
16-17Substantive Program Changes Process (Flow-chart)PDF
16-17Non-Substantive Program Changes Process (Flow-chart)PDF
16-17Program Approval Tracking
Excel
16-17Course Approval TrackingWebsite
 Degree Inventory Reporting -- Oklahoma State Regents for Higher Education Website
16-17PACGEO Course Approval MemoPDF
   
 COURSES 
16-17Course Approval Process (Flow-chart)PDF
16-17Course Request and Syllabi - Checksheet for submission to APCPDF
15-16Course Request and Syllabi - University Course Request FormPDF
16-17Approval Process for Cancellation of CoursePDF
16-17Approval Process for Course Schedule ChangePDF
15-16Shared Tuition Course Request FormExcel
16-17Academic Service Fee – Call for ProposalsPDF
16-17Academic Service Fee Proposal FormExcel
16-17
Fee Revenue and Expenses TemplateExcel
Academic Personnel & Budget Records
RevisedForm NameLink
14-15Supplemental vs Overload Base Pay - Faculty & StaffPDF
13-14Helpful Hints / Faculty AppointmentsDOC
16-17Summer 2016 AppointmentsPDF
15-16Minimum faculty and GA salariesPDF
14-15Job Codes, Titles, and Account CodesPDF
13-14Assigning Appropriate Temporary Faculty TitlesPDF
Other Memoranda / Information
RevisedForm NameLink
15-16Agreement to Complete a Course after the End of the Term ("Incomplete" Contract)PDF
13-14Assigning Appropriate Temporary Faculty TitlesPDF
15-16Honorary Degrees Nominations Memo
PDF
15-16Honorary Degrees Nominations FormPDF
15-16Travel Pre-Authorization Request FormPDF
14-15Student International Travel Policies & ProceduresWebsite
16-17NEW 16-17 Permission for Extra Compensation with the University for FACULTY (.75 FTE) 
Word
16-17NEW 16-17 Permission for Extra Compensation with the University for STAFF (.75 FTE)Word
15-16Practicum/Internship Memorandum of UnderstandingPDF
15-16Intra-Departmental Practicum / Internship/ Rotation Letter of AgreementPDF
16-17Seasonal/Holiday Events - Expense GuidelinesPDF
15-16Presidential International Travel FellowshipsPDF
12-13Request for Approval to Obtain Advanced Funds from OU FoundationWebsite
11-12Procurement Services WebsiteWebsite
13-142014 Summer Session Schedule and Funding
PDF
16-17Provost administrative units food and beverage expense certification formExcel